FAQs

General Topics about the THS International Reception

How do I sign up for the events?

We use our own sign up system, built by our own IT team of student volunteers, where students can sign up for events. The link to the sign up system will be sent via email. It's not available yet, so please be patient.

Who can attend the THS International Reception?

We are responsible for new KTH masters, exchange, and PhD students. We cannot accommodate more people due to space and budget. That includes guests of those who are eligible to participate, such as significant others, friends, or parents. Please note, you do not need to be a THS member to attend our events. THS is our central Student Union, and we are a project group within the Student Union, similar to a THS association. We organize these events for our new students, so as long as you are attending KTH and fall into one of our responsible study programs, then you are allowed to attend!

What is the difference between THS and the THS International?

THS is the Student Union at KTH, which works with education quality, student life, and other work. More info about them can be found on their website. The THS International Reception is a student-run project group within THS that organizes the welcome reception for our set of students. The Project Team consists of student volunteers.

What rules do I have to follow for the Reception?

You can find the Fall 2025 Reception rules in the rules document. By using our signup system and participating in Reception events you automatically agree to these rules.

When do I get my Buddy?

To receive a Buddy, you will need to register to our sign up system. It's not available yet, so please be patient. Once you have done so, we will assign you to a Buddy, who will contact you via the email that you have used in our sign up system. Buddies are student volunteers who will be leading the Buddy Meetings, which is a small group of new students in similar study fields. In our sign up system, you will see that there are Buddy Meetings that can be booked in the system, but please note that this is more to serve as a reminder that these are the dates that we usually have the Buddy Meetings, depending on your arrival date.

How can I contact you?

There are several ways of contacting us:

Email: [email protected]

Instagram: @ths_international_reception.

Event Sign Up

When will the event calendar be released?

It will be out soon! We are in the process of fixing some details.

The event I wanted to attend is full. What can I do?

We recommend checking the sign up page frequently since some students will unregister themselves from some events. As soon as someone unregisters, their spot becomes open in the system. Out of experience the closer it comes to the event the more people change their activity plans, but keep in mind that you usually can only unregister yourself up to one day before an event. You cannot join a full event, regardless of your motivation for it. The event limitations are in place due to restrictions in the size of the event location, available material (like food) and our own organizational capacity. If you join a full event without our explicit consent, we will remove you from the event. In severe cases we ban you from attending further events in the Reception.

Will there be a waiting list this year?

Sorry, there will not be a waiting list.

Can you organize additional events, e.g. another gasque, hiking or Osqvik?

Unfortunately this is not possible. We are aware that some events are very popular among new students but we cannot add more events. This is due to limitations in funding, the amount of people helping out, fire safety, booking of facilities, etc... Therefore, we are not able to offer more events than what we have right now in our event calendar!

Can I do a ticket swap?

Yes! If you want to swap events or give your spot to another new student, please have both of you email us at [email protected] with the name of the person and the event. Please wait for confirmation from us. This needs to be conducted at least one day before the event.

What’s my Chapter?

If you are unsure what Chapter you belong, you can check the composition of the chapters document.

Why can’t I see events from my Chapter?

Some chapters do not cooperate with us for this Reception, and to our knowledge, no events are offered for you by them. Please read the entire event description before signing up, and if you are unsure what Chapter you belong to, you can check in the the composition of the chapters. Also check to see what study field you have registered to.

Payment for Events

Do some events require payment?

Yes, but not all events. These are marked in the bottom of our event description as well as on our sign up page. The page is not available yet, so please be patient. It is mandatory to check-in and collect your wristband at least one day prior to your first event at one of our Check-In Desks. Keep this in mind when booking your tickets. You will also be able to pay for your tickets that require a payment at the Check-In Desk. These will be announced on our communication channels and will be held throughout the Reception. You must pay for your event ticket at one of these Check-In Desks before attending the event.

What do Price X/Price Y mean in the event calendar?

Price X/Price Y, showcases the non-alcoholic/alcoholic ticket price. In our sign up system, which is not available yet, all prices will be marked as the non-alcoholic ticket. For the events titled Gasque, Osqvik, and Sauna Night, we will ask you at our payment desk if you would like to pay an additional fee for a ticket with alcohol.

I don’t arrive on an Arrival Day. Where can I pay for my events that have a fee?

It is mandatory to check-in and collect your wristband at least one day prior to your first event at one of our Check-In Desks. Keep this in mind when booking your tickets. You will also be able to pay for your tickets that require a payment at the Check-In Desk. These will be announced on our communication channels and will be held throughout the Reception. You must pay for your event ticket at one of these Check-In Desks before attending the event.

Can I sell my ticket to another student?

Yes you can, more information on how to swap your tickets can be found on our Signup System. Please note that, if you paid already for this event, you will handle the payment independently and that the buyer has to have collected their wristband. The Reception is not to be held accountable for payments resulting from or related to ticket swaps. Do not pay the seller until after you have gotten email confirmation from us. We check the lists to make sure that the buyer and the seller are both part of our student list! Also the price must be the same amount as our own prices. In other words, you are not allowed to make profit off our tickets.

Attending the Events

Do I have to have signed up to the event to attend?

Yes, we will not accept any drop-ins. It is also mandatory to check-in and collect your wristband at least one day prior to your first event at one of our Check-In Desks. Without the wristband, you will not be allowed to attend any event.

I've signed up for an event! How do I receive information about an event I signed up for?

Usually one or two days before the event you will receive an email from us. This one is sent to the e-mail address you used in our signup system. Please check your spam folder as well, sometimes it goes in there. Also make sure that you attend one of our Check-In Desks. It is mandatory to check-in and collect your wristband at least one day prior to your first event at one of our Check-In Desks.

I've signed up for an event, but I didn’t receive an e-mail about an event I signed up for. What do I do?

I've signed up for an event , but I am not able to attend it. What do I do?

If you cannot attend an event it is important and necessary to cancel your booked ticket in the sign up system. This is possible up to 24 hours before the event starts. In addition, ticket swaps are allowed and encouraged. More details on how the ticket swap works can be found in our Signup System. Please note that, if you paid already for this event, you will handle the payment independently and that the buyer has to have collected their wristband. The Reception is not to be held accountable for payments resulting from or related to ticket swaps.

KTH and My Studies

Whom do I contact for questions about my study programme?

You can find contact persons for all programmes on the KTH website. If you cannot find a contact, then you can send an email to [email protected]. They will direct you to the right people.

When does course registration start?

Please have a look at Course registration on the KTH website.

THS Membership and Student Card

How do I become a THS Member?

In order to become a student member of THS, you need to have an active course registration at KTH. If you are only admitted to a course/program, but not registered, then it is not sufficient. You can check your registrations on Ladok. You can pay online or on site at KårX, the student union office. You cannot sign up for membership in advance.

What is the Student Card?

Every active student at KTH is entitled to a student card. This card proves that you are a student at KTH, and also gives you right to some discounts at different stores. The student card is often referred to as the Mecenat card, named after the company providing the card. More detailed information can be found in the Student Card section on the THS website.

How do I get the Student Card (Mecenat Card)?

Please use your student ID number that you have received in your email, together with your temporary personal number to sign in to the Mecenat app on your phone. You can sign up using any email and password you wish.

No email from Mecenat?
The reason why you have not yet received an email from Mecenat with your student ID number is because you do not have any contact information to your KTH profile. Before you add this information, there will be no card created for you, and they will have no way of sending any information to you. It usually takes a few days for KTH to send the updated information to Mecenat.